The Brief

With over 1200 participants attending in a hybrid format — including a satellite site — the Annual Public Service Conference needed a robust AV solution to unify multiple physical spaces and a virtual stream. The goal: connect venues, engage live audiences, broadcast online, and manage breakout transitions without sacrificing quality or budget efficiency.

Ark’s Audio Visual Approach

1. Multi-Platform Broadcast & Visual Management

• 9 unique screen outputs managed with precision:
  • 4 projection screens in the main auditorium
  • 1 LED wall as the main visual centrepiece
  • 3 foldback monitors for presenter timing & cues
  • 1 virtual broadcast output for online attendees
• Tailored content per screen: presentation decks, live camera feeds, virtual audience visuals, and secondary site displays.

2. Live Breakout Room Support

• 3 simultaneous breakout rooms with full AV support
• Live camera coverage and visual cue syncing
• Real-time coordination with main control room

3. Hybrid Experience Design

• Visual cues and real-time feedback between main auditorium and satellite site
• Speakers reported feeling “connected” to the remote audience due to seamless feed transitions

Efficiency Without Compromise

Through streamlined system design, smart signal routing, and tight crew coordination, Ark Media delivered this complex hybrid solution
at 30% lower cost than conventional AV setups — without sacrificing quality.

Key Takeaway

Ark Media Productions delivers intelligent AV solutions for large-scale hybrid events.
From multi-site streaming to presenter support and cost-efficient production, we ensure
connected, dynamic, and future-ready experiences.