31 Jul Building a Seamless Hybrid Experience for SATA CommHealth
“HERE TO CARE for the Health of Migrant Workers 2024” Conference — Hybrid (2024)
The Brief
SATA CommHealth needed a polished hybrid conference that connected on-site delegates with virtual audiences across multiple locations.
The main challenge was to provide a single, reliable platform and a robust registration & check-in system capable of handling last-minute
real-time changes — all while maintaining professionalism and a smooth experience.
Ark’s Hybrid Event Approach
1. Custom-Built Hybrid Event Platform
- Fully branded platform with event details and programme.
- Speaker profiles with secure login and direct material uploads.
- Editable programme and speaker info for instant updates.
2. Onsite Registration & Check-In
- QR code scanning for quick, contactless check-in.
- Instant badge printing with personalised details.
- Real-time registration status and seating updates.
3. Onsite AV Production & Multi-Room Integration
- Multi-camera live feeds for plenary sessions.
- Independent visual outputs for breakout rooms.
- Presenter confidence monitors for smooth delivery.
Results
- Flawless execution: No disruptions for in-person or virtual attendees.
- Improved guest experience: Faster check-in and accurate seating.
- Positive speaker feedback: Easy upload and update tools.
- Real-time flexibility: Seamless programme and speaker changes.
Key Takeaway
Ark Media Productions blends event technology with on-site execution to deliver a
smooth, end-to-end hybrid event. From guest registration to AV delivery, every detail
is designed for professionalism, accuracy, and engagement.
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